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      Adding a Credential Image to Your Email Signature

      Instructions for Gmail, Outlook, and Apple Mail

      This guide provides step-by-step instructions to help you add an embedded credential image to your email signature. Whether you want to include a clickable link to your credential's validation page or simply add the image as a professional touch, follow these easy steps tailored for Gmail, Outlook, and Apple Mail.

      For Gmail

      1. Adding the Credential Image Without a Link:

      1. Open Gmail and click the gear icon (⚙️) in the top-right corner.

      2. Select "See all settings".

      3. Navigate to the "General" tab.

      4. Scroll down to the "Signature" section.

      5. Select an existing signature or click "Create new" to make a new one.

      6. In the signature editor, click the insert image icon.

        • Upload the credential image you downloaded.

      7. Adjust the size of the image if necessary.

      8. Click Save Changes at the bottom of the page.

      2. Adding the Credential Image With a Hyperlink:

      1. Follow steps 1–7 above to add the image.
      2. Highlight the credential image in the signature editor.
      3. Click the insert link icon.
      4. In the "Web address (URL)" field, paste the link to the validation page of your credential.
      5. Click OK to save the link.
      6. Save changes at the bottom of the page.

      For Outlook (Desktop and Web)

      1. Adding the Credential Image Without a Link:

      For Outlook Desktop App:

      1. Open Outlook and go to File > Options > Mail.

      2. Click Signatures in the "Compose messages" section.

      3. In the Email Signature tab, select an existing signature or click New.

      4. Place your cursor where you want the image to appear.

      5. Click the image icon (or paste the image directly).

        • Upload the credential image you downloaded.

      6. Resize the image if necessary.

      7. Click OK to save your changes.

      For Outlook Web (Office 365):

      1. Go to Settings (⚙️) in the top-right corner.
      2. Select "View all Outlook settings".
      3. Navigate to Mail > Compose and reply.
      4. Select an existing signature or create a new one.
      5. Use the Insert picture inline button to upload the credential image.
      6. Save your changes.

      2. Adding the Credential Image With a Hyperlink:

      For Outlook Desktop App:

      1. Follow steps 1–5 from the "Without a Link" section above.
      2. Right-click the image and select Hyperlink.
      3. Enter the URL of your credential’s validation page in the "Address" field.
      4. Click OK to apply the link.

      For Outlook Web (Office 365):

      1. Follow steps 1–5 from the "Without a Link" section above.
      2. Select the image in the signature editor.
      3. Click the Link button.
      4. Paste the validation link in the URL field and click Save.

      For Apple Mail

      1. Adding the Credential Image Without a Link:

      1. Open Apple Mail and go to Mail > Preferences > Signatures.
      2. Select an existing signature or create a new one using the + button.
      3. Drag and drop the credential image into the signature editor.
      4. Adjust the image size if needed.

      2. Adding the Credential Image With a Hyperlink:

      1. Follow steps 1–4 above to add the image.
      2. Select the credential image in the signature editor.
      3. Right-click and select Edit Link (or press Command + K).
      4. Paste the validation page URL into the "Link" field.
      5. Click OK to apply the link.

       

      Adjusting the Size of Downloaded Badges (Windows, Mac, and iOS)

      To adjust the size of the downloaded badges for email signatures, follow these platform-specific instructions:

      Note: When downloading the PNG version of your badge, it will default to 1,500 x 1,500 pixels, but you can resize it using the tools mentioned below.

       

      For Windows Users

      Use the built-in "Photos" app:

      1. Open the Photos App:
        • Press the Windows key, type “Photos,” and open the app.
      2. Open Your Badge:
        • Navigate to the badge file, double-click it, or right-click and select Open with > Photos.
      3. Resize the Badge:
        • Click the three dots in the top-right corner and choose Resize image.
        • Specify pixel dimensions or percentage changes.
      4. Save the Resized Badge:
        • Click Save to create a new file.
        • Recommended sizes: 100 x 100 pixels for email signatures.

       

      For Mac Users

      Use the "Preview" app:

      1. Open Preview:
        • Locate your badge file, right-click, and select Open with > Preview.
      2. Adjust the Size:
        • Go to the Tools menu and choose Adjust Size.
        • Enter the recommended dimensions (100 x 100 pixels for email signatures).
      3. Save the Resized Badge:
        • Click File > Save to preserve a copy with the new dimensions.

       

      For iOS Users

      Use the built-in "Photos" app:

      1. Open the Badge in Photos:
        • Locate the badge in your Photos app and open it.
      2. Edit the Badge:
        • Tap Edit and choose Crop. Use the scaling tool to adjust the size proportionally.
      3. Export the Resized Badge:
        • Save the resized badge by tapping Done.

      Following these steps on your preferred platform ensures your badges are perfectly tailored for use. Recommended dimensions are 100 x 100 pixels for email signatures for an optimal appearance.

       

      Tips for All Platforms:

      • Use a professional-looking credential image that is well-cropped and high-resolution.
      • Always test your email signature by sending a sample email to yourself.
      • If you face formatting issues, clear formatting in your signature editor and re-add the content.

      By following these instructions, you can seamlessly incorporate your credential into your email signature, with or without the validation link.