---
title: User Roles
description: Discover how to invite and manage team members in Virtualbadge.io. Learn about different roles—Owner, Administrator, Editor, Designer, and Trainer—and what permissions each role has.
---

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1. [Help Articles Virtualbadge.io](https://help.virtualbadge.io/article?hsLang=en)
2. [Account & Billing](https://help.virtualbadge.io/article/account-billing?hsLang=en)
3. [User Settings](https://help.virtualbadge.io/article/account-billing?hsLang=en#user-settings)

# User Roles

## Invite more users to your team!

You can invite multiple users to help you manage your [Virtualbadge.io](http://Virtualbadge.io) account. 

To invite additional team members or trainers, follow these steps:

1. Navigate to **Settings**,
2. Select the **Users & Roles** tab,
3. And click the **Invite** button to add new users.

The exact number of additional users is defined by your plan, and you can check it in this feature list: [https://www.virtualbadge.io/pricing#plans](https://www.virtualbadge.io/pricing)

![](https://help.virtualbadge.io/hs-fs/hubfs/Frame%20217(1)-png.png?width=207&height=305&name=Frame%20217(1)-png.png)

Below is an overview of each user role and its permissions:

### Owner

The Owner role has unrestricted access to all features. The email used to create the account is assigned this role by default

### Administrator

The Administrator has unrestricted access to all features, like the owner. This role should be assigned judiciously due to its comprehensive access, including organizational and billing settings

### Editor

Editors have access to most functions, excluding administrative settings such as user management, billing, and organizational configurations.  
Accessible features for Editors include:

- The integration settings
- The collection settings
- The certificate dashboard
- The certificate details
- The certificate email settings
- The certificate design
- The certificate statistics
- The recipient management

 These users cannot access most of the general settings like:

- The organisation settings
- The billing settings
- The users and roles settings
- The creation of new certificates

### **Designer**

 Designers can create and edit certificate designs but have restricted access to other features, including recipient management and certificate distribution.  
Designers have permission to the following features:

- The collection settings, except for the deleting collections
- Viewing the certificate dashboard
- The certificate design

 These users cannot access:

- The organisation settings
- The billing settings
- The integrations settings
- The users and roles setting
- Deleting collections
- Update or create anything in the certificate dashboard
- The certificate details
- The certificate email settings
- The certificate statistics
- The recipient management

### Trainer

The Trainer role is specific for users of the Trainer Module, a dedicated module for in-person trainings ([click here to read more about it](https://help.virtualbadge.io/article/introduction-of-the-trainer-module?hsLang=en)).  
Trainers are responsible for creating and managing training QR Codes and for approving certificate requests.

These users have access to:

- The trainer dashboard
- The creation and editing of training courses
- The folders assigned to them and their content
- The list of recipients from their own trainings.

A trainer is denied access to the following functions:

- The creation of new certificates
- The certificate details
- The certificate email settings
- The certificate statistics
- The organisation settings
- The billing settings
- The integration settings
- The users and roles settings
- Deleting collections/templates

Please be aware that the "Trainer" user role is exclusively accessible through the Trainer Module.

#### Need more trainers or users?

Contact us through:

- **Email:** contact@virtualbadge.io
- **Or, send us a request [here](https://share-eu1.hsforms.com/16MiJIZciQWWADE2I-Lm5ug2b7o39)**

 

- [Onboarding & Setup](https://help.virtualbadge.io/article/onboarding-setup?hsLang=en)
- [Features](https://help.virtualbadge.io/article/features?hsLang=en#main-content)

    - [Managing Credentials](https://help.virtualbadge.io/article/features?hsLang=en#managing-credentials)
    - [Recipient Management](https://help.virtualbadge.io/article/features?hsLang=en#recipient-management)
    - [Email Delivery & Customization](https://help.virtualbadge.io/article/features?hsLang=en#email-delivery-customization)
    - [Sharing & Social Integrations](https://help.virtualbadge.io/article/features?hsLang=en#sharing-social-integrations)
    - [Security & Verification](https://help.virtualbadge.io/article/features?hsLang=en#security-verification)
    - [Insights & Reporting](https://help.virtualbadge.io/article/features?hsLang=en#insights-reporting)
- [Credential Design](https://help.virtualbadge.io/article/credential-design?hsLang=en)
- [Access & Share Credentials](https://help.virtualbadge.io/article/access-share-credentials?hsLang=en)
- [Trainer Module](https://help.virtualbadge.io/article/trainer-module?hsLang=en#main-content)

    - [Trainer module settings](https://help.virtualbadge.io/article/trainer-module?hsLang=en#trainer-module-settings)
    - [Creating a Training](https://help.virtualbadge.io/article/trainer-module?hsLang=en#creating-a-training)
    - [Recipients in the Trainer Module](https://help.virtualbadge.io/article/trainer-module?hsLang=en#recipients-in-the-trainer-module)
- [Integrations & API](https://help.virtualbadge.io/article/integrations-api?hsLang=en)
- [Account & Billing](https://help.virtualbadge.io/article/account-billing?hsLang=en#main-content)

    - [Billing](https://help.virtualbadge.io/article/account-billing?hsLang=en#billing)
    - [Organisation Settings](https://help.virtualbadge.io/article/account-billing?hsLang=en#organisation-settings)
    - [User Settings](https://help.virtualbadge.io/article/account-billing?hsLang=en#user-settings)
    - [Element Library](https://help.virtualbadge.io/article/account-billing?hsLang=en#element-library)
- [Organisation Hub](https://help.virtualbadge.io/article/organisation-hub?hsLang=en)
- [FAQs](https://help.virtualbadge.io/article/faqs?hsLang=en#main-content)

    - [Credential Management](https://help.virtualbadge.io/article/faqs?hsLang=en#credential-management)
    - [Trainer Module](https://help.virtualbadge.io/article/faqs?hsLang=en#trainer-module)
    - [Email & Delivery Issues](https://help.virtualbadge.io/article/faqs?hsLang=en#email-delivery-issues)

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