--- title: How to customize the Recipient Form Terminology description: Easily customize terminology in your Trainer Module’s recipient form — add custom fields, change field labels, and tailor prompts at both organization and training session levels. --- [Skip to content](https://help.virtualbadge.io/article/how-to-customize-recipient-form-fields#main-content) - [English](https://help.virtualbadge.io/article/how-to-customize-recipient-form-fields) - [Deutsch](https://help.virtualbadge.io/de/article/so-passen-sie-die-standardfelder-des-empfängerformulars-an) English Show submenu for translations [Contact Support](https://help.virtualbadge.io/article/kb-tickets/new?hsLang=en) [![Virtualbadge.io White-2](https://help.virtualbadge.io/hs-fs/hubfs/logo/Virtualbadge.io%20White-2.png?width=300&height=40&name=Virtualbadge.io%20White-2.png)](https://www.virtualbadge.io/) Open main navigation Close main navigation - - [English](https://help.virtualbadge.io/article/how-to-customize-recipient-form-fields) - [Deutsch](https://help.virtualbadge.io/de/article/so-passen-sie-die-standardfelder-des-empfängerformulars-an) English Show submenu for translations - [Contact Support](https://help.virtualbadge.io/article/kb-tickets/new) - [Go to Admin Dashboard](https://admin.virtualbadge.io/) [Go to Admin Dashboard](https://admin.virtualbadge.io/) Hello! How can we help you? - There are no suggestions because the search field is empty. 1. [Help Articles Virtualbadge.io](https://help.virtualbadge.io/article?hsLang=en) 2. [Trainer Module](https://help.virtualbadge.io/article/trainer-module?hsLang=en) 3. [Trainer module settings](https://help.virtualbadge.io/article/trainer-module?hsLang=en#trainer-module-settings) # How to customize the Recipient Form Terminology ## This feature will help you customize the form heading, subtitles, etc. as per your requirements in the Trainer Module! In the Trainer Module, attendees of a workshop or training session submit a form to receive their certificate or badge. This form, known as the recipient form, collects essential information such as the name and email of the recipients, along with any additional details requested by the admins or relevant to the certificate. #### Customization of the Recipient Form 1. **Adding Custom Fields:** - [Custom fields](https://help.virtualbadge.io/article/adding-custom-fields-for-forms?hsLang=en) can be added to the recipient form to collect additional information or feedback. These fields can be tailored to meet the specific needs of your organization. 2. **Organization-Level Customization:** - Navigate to "Organization Settings" and select the "Trainer Module" tab. Click on "Edit" to update the recipient form terminology. ![](https://help.virtualbadge.io/hs-fs/hubfs/image-png-Aug-04-2025-01-17-45-0503-PM.png?width=550&height=176&name=image-png-Aug-04-2025-01-17-45-0503-PM.png) - In the pop-up window, customize the Field names (used as reference fields) and Display names (visible and editable on the form) according to your organization's requirements. - Any changes made at the organizational level will apply to all training. ![](https://help.virtualbadge.io/hs-fs/hubfs/grafik-png-Apr-09-2024-01-06-20-0066-PM.png?width=500&height=360&name=grafik-png-Apr-09-2024-01-06-20-0066-PM.png) **3. Training-Specific Customization:** - After setting up a training, go to the "Overview" page and locate "Update Recipient Form Terminology" under Manage Training. ![](https://help.virtualbadge.io/hs-fs/hubfs/image-png-Aug-04-2025-01-16-47-0523-PM.png?width=550&height=271&name=image-png-Aug-04-2025-01-16-47-0523-PM.png) - Click on "Edit" to customize the Field names and Display names specific to that training. - Changes made at the training level will only affect that particular training session and will not impact others. ![](https://help.virtualbadge.io/hs-fs/hubfs/grafik-png-Apr-09-2024-09-24-13-4229-AM.png?width=500&height=361&name=grafik-png-Apr-09-2024-09-24-13-4229-AM.png) #### Preview and Activation - Once adjustments are made, remember to click "Save" to apply the changes. - After activation, visit the recipient form link to preview the modifications made. By customizing the recipient form, you can ensure that the necessary information is collected efficiently and accurately for each training session, enhancing the overall effectiveness of your training program. - [Onboarding & Setup](https://help.virtualbadge.io/article/onboarding-setup?hsLang=en) - [Features](https://help.virtualbadge.io/article/features?hsLang=en#main-content) - [Managing Credentials](https://help.virtualbadge.io/article/features?hsLang=en#managing-credentials) - [Recipient Management](https://help.virtualbadge.io/article/features?hsLang=en#recipient-management) - [Email Delivery & Customization](https://help.virtualbadge.io/article/features?hsLang=en#email-delivery-customization) - [Sharing & Social Integrations](https://help.virtualbadge.io/article/features?hsLang=en#sharing-social-integrations) - [Security & Verification](https://help.virtualbadge.io/article/features?hsLang=en#security-verification) - [Insights & Reporting](https://help.virtualbadge.io/article/features?hsLang=en#insights-reporting) - [Credential Design](https://help.virtualbadge.io/article/credential-design?hsLang=en) - [Access & Share Credentials](https://help.virtualbadge.io/article/access-share-credentials?hsLang=en) - [Trainer Module](https://help.virtualbadge.io/article/trainer-module?hsLang=en#main-content) - [Trainer module settings](https://help.virtualbadge.io/article/trainer-module?hsLang=en#trainer-module-settings) - [Creating a Training](https://help.virtualbadge.io/article/trainer-module?hsLang=en#creating-a-training) - [Recipients in the Trainer Module](https://help.virtualbadge.io/article/trainer-module?hsLang=en#recipients-in-the-trainer-module) - [Integrations & API](https://help.virtualbadge.io/article/integrations-api?hsLang=en) - [Account & Billing](https://help.virtualbadge.io/article/account-billing?hsLang=en#main-content) - [Billing](https://help.virtualbadge.io/article/account-billing?hsLang=en#billing) - [Organisation Settings](https://help.virtualbadge.io/article/account-billing?hsLang=en#organisation-settings) - [User Settings](https://help.virtualbadge.io/article/account-billing?hsLang=en#user-settings) - [Element Library](https://help.virtualbadge.io/article/account-billing?hsLang=en#element-library) - [Organisation Hub](https://help.virtualbadge.io/article/organisation-hub?hsLang=en) - [FAQs](https://help.virtualbadge.io/article/faqs?hsLang=en#main-content) - [Credential Management](https://help.virtualbadge.io/article/faqs?hsLang=en#credential-management) - [Trainer Module](https://help.virtualbadge.io/article/faqs?hsLang=en#trainer-module) - [Email & Delivery Issues](https://help.virtualbadge.io/article/faqs?hsLang=en#email-delivery-issues) [![Chill listening crop-3](https://help.virtualbadge.io/hs-fs/hubfs/Virtualbadge.io%20Dark%20(2).png?width=181&height=24&name=Virtualbadge.io%20Dark%20(2).png "Chill listening crop-3")](https://www.virtualbadge.io/) Virtualbadge.io Help Center Copyright © 2026, FutureNext GmbH